We understand that your privacy is important to you and that you care about how your information is used and shared online. We respect and value the privacy of all our clients and everyone who visits our website at https://sallyrosephotography.co.uk/ and https://weddingsbysallyrose.com/ (our “site”) and will only collect and use information in ways that are useful to you and in a manner consistent with your rights and our obligations under the law.
1. Information About Us
Our site is owned and operated by Sally Rose McCormack, trading as Rose Images, Weddings By Sally Rose & Sally Rose Photography
2. Scope – What Does This Policy Cover?
3. What Data Do We Collect?
Some data will be collected automatically by us and our site, other data will only be collected if you voluntarily submit it and consent to us using it for the purposes set out in section 4, for example, when booking our photography services. Depending upon the context, we may collect some or all of the following data:
- contact information such as email addresses, physical addresses and telephone numbers;
- any other information you enter into forms or questionnaires, including information you provide us with booking our wedding photography services; and
- information about your computer (e.g. your IP address, browser, operating system, etc.) and details of your visits to our site and the resources you use.
You must respect the privacy of others and it is your responsibility to obtain the prior permission of any third parties in advance where you disclose their personal details to us.
4. How Do We Use Your Data?
- All personal data is stored securely in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR). For more details on security see section 5, below.
- We use your data to provide the best possible service to you. This includes:
- providing and managing your access to our site;
- personalising and tailoring your experience on our site;
- supplying our services to you;
- personalising and tailoring our services for you;
- responding to communications from you; and
- supplying you with email newsletters, alerts etc. that you have subscribed to (you may unsubscribe or opt-out at any time by checking the unsubscribe options in those communications).
- In some cases, the collection of data may be a statutory or contractual requirement, and we will be limited in the services we can provide you without your consent for us to be able to use such data.
- With your permission and/or where permitted by law, we may also use your data for marketing purposes which may include contacting you by email or post with information, news and offers on our services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, as amended in 2004, 2011 and 2015.
- Under GDPR we will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following basis applies:
- you have given consent to the processing of your personal data for one or more specific purposes;
- processing is necessary for the performance of a contract to which you are a party or in order to take steps at the request of you prior to entering into a contract;
- processing is necessary for compliance with a legal obligation to which we are subject;
- processing is necessary to protect the vital interests of you or of another natural person;
- processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; and/or
- processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
5. How and Where Do We Store Your Data?
- We only keep your data for as long as we need to in order to use it as described above in section 4, and/or for as long as we have your permission to keep it. As such, our general data retention period shall be for a period of 1 year. Your data will be deleted if we no longer need it in accordance with the terms of our data retention policy.
- Some or all of your data may be stored or transferred outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to us. If we do store or transfer data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the EEA and under the GDPR. Such steps may include, but not be limited to, the use of legally binding contractual terms between us and any third parties we engage and the use of the EU-approved Model Contractual Arrangements.]
- Data security is of great importance to us, and to protect your data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected through our site.
- Notwithstanding the security measures that we take, it is important to remember that the transmission of data via the internet may not be completely secure and that you are advised to take suitable precautions when transmitting to us data via the internet.
6. Do We Share Your Data?
- We may contract with third parties to supply services to you on our behalf. These may include payment processing, search engine facilities, advertising and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law.
- In certain circumstances we may be legally required to share certain data held by us, which may include your personal information, for example, where we are involved in legal proceedings, where we are complying with the requirements of legislation, a court order, or a governmental authority. We do not require any further consent from you in order to share your data in such circumstances and will comply as required with any legally binding request that is made of us.
7. What Happens If Our Business Changes Hands?
8. How Can You Control Your Data?
When you submit information to us, you may be given options to restrict our use of your data. We aim to give you strong controls on our use of your data (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and at the point of providing your details).
9. Your Right to Withhold Information and Your Right to Withdraw Information After You Have Given it
- You may access certain areas of our site without providing any data at all.
- You may withdraw your consent for us to use your personal data as set out in section in 4 at any time by contacting us using the details set out in section 12, and we will delete your data from our systems. However, you acknowledge this may limit our ability to provide the best possible services to you.
10. GDPR Rights and How Can You Access Your Data?
You have the legal right to ask for a copy of any of your personal data held by us (where such data is held). Please contact us for more details using the contact details below in section 12.
Under the GDPR, you have:
- the right to request access to, deletion of or correction of, your personal data held by us;
- the right to complain to a supervisory authority;
- be informed of what data processing is taking place;
- the right to restrict processing;
- the right to data portability;
- object to processing of your personal data;
- rights with respect to automated decision-making and profiling.
11. What Cookies Do We Use and What For?
- All cookies used by and on our site are used in accordance with current English and EU cookie law.
- Before cookies are placed on your computer or device, you will be shown a pop-up message bar requesting your consent to set those cookies. By giving your consent to the placing of cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of cookies; however certain features of our site may not function fully or as intended.
- Our site uses analytics services provided by Mouseflow. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling us to better understand how people use our site. This, in turn, enables us to improve our site and the services offered through it. You do not have to allow us to use these cookies, however whilst our use of them does not pose any risk to your privacy or your safe use of our site, it does enable us to continually improve our site, making it a better and more useful experience for you.
- You can choose to enable or disable cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete cookies at any time however you may lose any information that enables you to access our site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
12. Contacting Us
4 Nutfield Road, Leyton, London, E15 2DG